Assistant Officer (0-12 months) Admin. & HR Unit

Employee Name

Reviewer name(s)

Date of Review

Development objectives from last review cycle, if any (please bring forward from last review cycle, if applicable)

Major developments / performance accomplishments since last review (please include specific examples that demonstrate each accomplishment. Where appropriate, indicate correlations with development objectives listed above)

Development objectives for next review cycle (please document specific and measurable objectives at the end of each review cycle)

Employee Comments

Supervisor / reviewer comments

Ratings

RATING	CRITERIA	IMPLICATION
N/A: Not Applicable:	Employee's performance cannot be evaluated because: (i) Attribute not observed during the review period, and/or (ii) Attribute not applicable to the employee's role in the firm	2 consecutive "N/A" ratings in core skills will result in "Issues" rating.
1: Unsatisfactory:	Employee's performance: (i) Falls below expectations in SEVERAL critical aspects (ii) Demonstrates a lack of capacity and/or willingness to make necessary adjustments (iii) Has been scored "I" for two consecutive review periods	Employee is advised to exist Solina.
2: Issues:	Employee's performance: (i) Meets expectations for his/her role in MOST important aspects (ii) Demonstrates gaps in SOME aspects that need to be addressed (iii) Reflects capacity and willingness to make necessary adjustments to address performance gaps	Managers support employee to improve performance rapidly. Supplemental review in 3 months.
3: On Track:	Employee's performance: (i) Meet expectations for his/her role in ALL important aspects (ii) Demonstrates understanding and commitment to the Firm's objectives (iii) Ensures satisfactory contribution to the Firm's activities, and (iv) Shows no significant gaps in important areas (v) Is on Track - reflects steady progression in career advancement and responsibilities	Reflects minimum acceptable performance rating for role. Employee on track for normal progression.
4: Strong:	Employee's performance: (i) Meets ALL requirements for T, and, (ii) Frequently exceeds normal expectations for his/her role (iii) Reflects ability for quicker than usual career progression at the firm	Managers support to build on strengths. Considered for accelerated promotion.
5: Distinctive:	Employee's performance: (i) Meets ALL requirements for S and T, and, (ii) Consistently exceeds expectations for his/her role, and reflects performance of a more advanced role (iii) Demonstrates exceptional accomplishments (iv) Contributes beyond normal expectations to Firm activities, and (v) Reflects ability for very rapid career progression at the Firm	Managers support to build on strengths. Eligible for accelerated multi-level promotion.

Continuous Process Improvement - Understands existing policies/processes/systems/structure and makes constructive suggestions for improvement.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Business Knowledge - Demonstrates basic understanding of the core business of the firm. Understands the links between his/her role within the organization and those of others by working with them in the interest of the organization.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Continuous Professional Development - Consciously seeks to update his / her professional knowledge by reading upates issued by relevant professional and regulatory bodies, attending relevant workshops and conferences and writing relevant professional exams.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Technical Knowledge / Expertise - Showing positive trajectory in emerging expertise on at least one topic of relevance to Solina.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Work planning & prioritization - Prioritizes tasks / deliverables as guided by Manager.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Work management - Executes assigned tasks with minimal supervision and support from Senior Officer / Manager.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Accuracy & detail-mindedness - Completes work output with few arithmetical, typographical, formatting or other errors.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Timeliness - Meets deadlines for submission of outputs to Manager. Solicits input as necessary to ensure timeliness of deliverables.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Clarity & Conciseness - Making tangible effort in concise verbal and written communication - top -down / major-point-first communication.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Grammar & Syntax - Communicates in good English - spelling, syntax and grammar.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Coherence(storylining) - Making tangible progress in developing logical and coherent story lines.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Presence / Confidence / Public Speaking - Shows presence in team and organization-wide meetings through participation, focus and body language. Eager to speak up in public / team meetings. Asks intelligent questions.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Influence / Persuasiveness - Deploys various acceptable tactics to persuade or influence team mates and clients positively.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

PowerPoint - Makes Solina standardize PowerPoint slides that meet specifications in Solina PPT manual, with minimal need for edits in format, font, color.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Data analytics, Excel and Chart - Shows moderate excel analytic capabalities - has built a moderately complex model with use of routine functions such as vlook up, multiple page linkages etc. Models meet Solina structure and formatting specifications. Uses thinkcell charting appropriately with minimal errors.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Word - Writes vertical documents that are appropriately laid out, formatted and reflect Solina quality of finishing, with minimal formatting errors.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Other relevant software - Demonstrated interest and aptitude for rapidly learning usage of software that is relevant to work.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Professionalism, Confidentiality & Integrity - Conducts self with the highest degree of professionalism at work (or while representing Solina anywhere) in speech, attitude, decorum. Maintains unquestionable integrity and strict confidentiality as specified in the Solina code of conduct

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Attendance & Punctuality - Maintains utmost respect for time. Arrives on time for scheduled activities prepares adequately beforehand to ensure seamless interractions.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Dressing & Appearance - Dressing complies with Solina dress code at ALL times. Personal grooming and appearance is professional and befitting of office environment ALWAYS.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Flexibility, Adapting to Change - Able and willing to quickly adjust work focus in line with evolving team realities as guided by Senior team members.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Reliability & Dedication / Commitment to Work - Can ALWAYS be trusted to deliver output with help / guidance from Assistant Manager / Manager

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Working under pressure - Able and willing to work under pressure as needed to deliver quality outputs without fail, as guided by senior team members.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Positive energy / Inspiring enthusiasm - Radiates positive energy and can-do attitude at work. Creates positive energy in the office.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Conflict Management - Surfaces conflicts with colleagues or clients AND takes steps to resolve.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Team Work / Cooperation - Cooperative and easy to work with. Considered likable and generally enjoyable to have as a team mate by colleagues.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Feedback & Mentoring - Actively seeks feedback for self development. Understands, clarifies where necessary and takes action to respond to feedback. Provides frequent and regular feedback to colleagues consistently, including more senior colleagues. Supports team mates to improve performance and build on strengths through feedback and coaching.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Ownership / Commitment to Solina - Demonstrates understanding and demonstrates ownership of Solina goals and objectives. Sees him/her self as part of the Solina family rather than just coming to work to do minimum needful for him/her.

N/A: Not Applicable

1: Unsatifactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Volunteerism & Sacrifice - Generally ABLE and WILLING to step in to fill gaps in capacity or roles to help colleagues, team or firm when the need arises. Goes to the extra mile to ensure success of the team / firm above and beyond basic duties.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Projection of Solina values - Understands and lives all core values of Solina at ALL times.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Resource Management - Good steward of Solina AND client resources i.e., consistently applies COMMON SENSE and RESPONSIBILITY in usage of resources to ensure efficiency and eliminate waste without compromising quality or safety of self, team or clients.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Contribution to organization - Can demonstrate tangible contribution to departmental goals and objectives i.e., there is specific impact that the department is having that would not be if he/she was not here.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Records & information management - Able to gather, organize, maintain and archive records and information manually (paper-based) and through computer-based applications systematically. Consistently update records in the information management system. Completes simple analysis using information gathered.

N/A: Not Applicable

1 - Unsatisfactory

2 - Issues

3 - On Track

4 - Strong

5 - Distinctive

Comments

Acquisition & expense control - Independently collects and analyze relevant market research information for bid analysis. Source relevant information for vendor & supplier evaluation. Effectively administer expenses in line with budgets and policy. Effectively identifies best options for expenses using bid analysis and personal judgement.

N/A: Not Applicable

1 - Unsatisfactory

2 - Issues

3 - On Track

4 - Strong

5 - Distinctive

Comments

Facilities administration & Logistics management - Coordinates emergency procedures and drills at all facilities independently. Cordinates logistics for office, other facilities and travels for all employees. Ensures resources are available to all employees as scheduled/ planned e.g meeting rooms, work tools, travel plans, tickets, guest house access, hotel reservation and program activity support. Effectively cordinates events and activities by ensuring all stakeholders are executing as planned.

N/A: Not Applicable

1 - Unsatisfactory

2 - Issues

3 - On Track

4 - Strong

5 - Distinctive

Comments

Case advisory - Consistently makes conscious effort to proactively fulfill all actions requested by program staff using acceptable methods. Provides periodic, ongoing feedback to stakeholders to ensure awareness of where actions are in the process. Assesses, plans, implements, coordinates and monitors each request/ requirement/ action until it is resolved. Recognises when to seek assistance and intervention of superior on specific situations.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Contract management - Consistently relates with vendors and service providers efficiently. Monitors and flags service delivery issues that can lead to capacity or stock outage proactively. Maintains a working knowledge of scientific and technical contracting requirements.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Public relations / Employee liaison - Exemplifies a positive image of the Institution always. Responds appropriately to requests for information and clarifies non-routine matters promptly. Deals with complaints using acceptable methods always. Interacts with and accepts people from diverse cultural, social and religious backgrounds and respects the rights of individuals always. Always sensitive to the needs of others while engaging.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Policy - Advocate of policy awareness within the organization through adherence to existing policies in all actions. Always uses feedback from employees and information from other sources to advice continuous policy improvement.

N/A: Not applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Process improvement - Proactively identifies areas of improvement in organizational processes. Makes conscious effort to provide justification for improving processes based on stakeholder feedback, routine assessment, industry standard and other sources. Creates SOP's for all processes and communicate same to all stakeholders routinely.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Project Execution - Provide necessary support for all project activity timely. Understands the risks associated in all projects and consciously make effort to eliminate risk factors proactively.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

2: On Track

4: Strong

5: Distinctive

Comments

Employee retention & recruitment - Actively partake in recruitment exercise through applicants sourcing and filtering. Effectively cordinate recruitment and onboarding events and provide support for new hires to integrate easily.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Staff performance evaluation & development - Effectively administer performance management tools and follow-up on employees for timely submission. Plan and facilitate in-house training and development activities routinely.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Compensation & benefits management - Routinely gathers data and process same into information for compensation and benefits management timely. Share information and data with all stakeholders as authorized by Manager without error.

N/A: Not Applicable

1: Unsatisfactory

2: Issues

3: On Track

4: Strong

5: Distinctive

Comments

Assistant Officer (0-12 months) Admin. & HR Unit

Employee Performance Review

Employee Name

Reviewer name(s)

Date of Review

Development objectives from last review cycle, if any (please bring forward from last review cycle, if applicable)

Major developments / performance accomplishments since last review (please include specific examples that demonstrate each accomplishment. Where appropriate, indicate correlations with development objectives listed above)

Development objectives for next review cycle (please document specific and measurable objectives at the end of each review cycle)

Employee Comments

Supervisor / reviewer comments

Ratings

Part A (General Section) Technical Capabilities

Continuous Process Improvement - Understands existing policies/processes/systems/structure and makes constructive suggestions for improvement.

Business Knowledge - Demonstrates basic understanding of the core business of the firm. Understands the links between his/her role within the organization and those of others by working with them in the interest of the organization.

Continuous Professional Development - Consciously seeks to update his / her professional knowledge by reading upates issued by relevant professional and regulatory bodies, attending relevant workshops and conferences and writing relevant professional exams.

Technical Knowledge / Expertise - Showing positive trajectory in emerging expertise on at least one topic of relevance to Solina.

Productivity & Work Output

Work planning & prioritization - Prioritizes tasks / deliverables as guided by Manager.

Work management - Executes assigned tasks with minimal supervision and support from Senior Officer / Manager.

Accuracy & detail-mindedness - Completes work output with few arithmetical, typographical, formatting or other errors.

Timeliness - Meets deadlines for submission of outputs to Manager. Solicits input as necessary to ensure timeliness of deliverables.

Communication (oral & written)

Clarity & Conciseness - Making tangible effort in concise verbal and written communication - top -down / major-point-first communication.

Grammar & Syntax - Communicates in good English - spelling, syntax and grammar.

Coherence(storylining) - Making tangible progress in developing logical and coherent story lines.

Presence / Confidence / Public Speaking - Shows presence in team and organization-wide meetings through participation, focus and body language. Eager to speak up in public / team meetings. Asks intelligent questions.

Influence / Persuasiveness - Deploys various acceptable tactics to persuade or influence team mates and clients positively.

Computer Skills

PowerPoint - Makes Solina standardize PowerPoint slides that meet specifications in Solina PPT manual, with minimal need for edits in format, font, color.

Word - Writes vertical documents that are appropriately laid out, formatted and reflect Solina quality of finishing, with minimal formatting errors.

Other relevant software - Demonstrated interest and aptitude for rapidly learning usage of software that is relevant to work.

Professionalism and Personal Leadership

Professionalism, Confidentiality & Integrity - Conducts self with the highest degree of professionalism at work (or while representing Solina anywhere) in speech, attitude, decorum. Maintains unquestionable integrity and strict confidentiality as specified in the Solina code of conduct

Attendance & Punctuality - Maintains utmost respect for time. Arrives on time for scheduled activities prepares adequately beforehand to ensure seamless interractions.

Dressing & Appearance - Dressing complies with Solina dress code at ALL times. Personal grooming and appearance is professional and befitting of office environment ALWAYS.

Flexibility, Adapting to Change - Able and willing to quickly adjust work focus in line with evolving team realities as guided by Senior team members.

Reliability & Dedication / Commitment to Work - Can ALWAYS be trusted to deliver output with help / guidance from Assistant Manager / Manager

Working under pressure - Able and willing to work under pressure as needed to deliver quality outputs without fail, as guided by senior team members.

Team Leadership

Positive energy / Inspiring enthusiasm - Radiates positive energy and can-do attitude at work. Creates positive energy in the office.

Conflict Management - Surfaces conflicts with colleagues or clients AND takes steps to resolve.

Team Work / Cooperation - Cooperative and easy to work with. Considered likable and generally enjoyable to have as a team mate by colleagues.

Firm Leadership

Ownership / Commitment to Solina - Demonstrates understanding and demonstrates ownership of Solina goals and objectives. Sees him/her self as part of the Solina family rather than just coming to work to do minimum needful for him/her.

Volunteerism & Sacrifice - Generally ABLE and WILLING to step in to fill gaps in capacity or roles to help colleagues, team or firm when the need arises. Goes to the extra mile to ensure success of the team / firm above and beyond basic duties.

Projection of Solina values - Understands and lives all core values of Solina at ALL times.

Resource Management - Good steward of Solina AND client resources i.e., consistently applies COMMON SENSE and RESPONSIBILITY in usage of resources to ensure efficiency and eliminate waste without compromising quality or safety of self, team or clients.

Contribution to organization - Can demonstrate tangible contribution to departmental goals and objectives i.e., there is specific impact that the department is having that would not be if he/she was not here.

Part B(Admin. & HR Section) Resource Management

Case Management

Contract management - Consistently relates with vendors and service providers efficiently. Monitors and flags service delivery issues that can lead to capacity or stock outage proactively. Maintains a working knowledge of scientific and technical contracting requirements.

General Support

Policy - Advocate of policy awareness within the organization through adherence to existing policies in all actions. Always uses feedback from employees and information from other sources to advice continuous policy improvement.

Project Execution - Provide necessary support for all project activity timely. Understands the risks associated in all projects and consciously make effort to eliminate risk factors proactively.

Human Resources Management (optional)

Employee retention & recruitment - Actively partake in recruitment exercise through applicants sourcing and filtering. Effectively cordinate recruitment and onboarding events and provide support for new hires to integrate easily.

Staff performance evaluation & development - Effectively administer performance management tools and follow-up on employees for timely submission. Plan and facilitate in-house training and development activities routinely.

Compensation & benefits management - Routinely gathers data and process same into information for compensation and benefits management timely. Share information and data with all stakeholders as authorized by Manager without error.

Summary Ratings

Part A: General Section

Technical Capabilities

Productivity / Work Output

Communication (oral & written)

Computer Skills

Professionalism & Personal Leadership

Team Leadership

Firm Leadership

Part B: Admin. & HR Section

Overall rating for review cycle